Atlantic City Free Public Library

Atlantic City Free Public Library MEETING ROOM POLICY AND RULES

1. The Atlantic City Free Publci Library provides Meeting Rooms for Library sponsored or co-sponsored programs and conferences which meet the Library's civic, informational, educational and cultural services goals. There is one large Meeting room seating approximately 100, which can be divided into two small meeting rooms seating 40 persons in each. When not in use for Library activities, the Meeting Rooms may be made available to local community organizations and Literacy Volunteers of America (LVA) tutors under the following guidelines approved by the Library Board of Trustees. The Library Board neither approves nor disapproves of content, topics, subject matter, points of view of individuals or groups using the Meeting Room.
2. Organization Use: Groups
   Rooms are available to groups whose headquarters are in or who provide services to the residents of Atlantic City. Approval may be granted for a maximum of six (6) meetingsthat may be held over a six (6) month period. The Meeting Rooms are not intended as a regular meeting place for any group.
   
   Literacy Volunteers of America (LVA) Tutoring
   Space is available to LVA tutors, Atlantic County Chapter, for use when working with students. The Meeting Room can be used for tutoring during regular Library hours when it is not scheduled for use by the Library or other organizations. Meeting Room space will be available on a first come, first served basis, and can be used by up to four (4) tutors at one time. Arrangements for Meeting Room use can be made at the Library's Youth Services Desk.
3. Requests for the use of the Meeting Room must be made, in writing, on forms provided by the Library, and submitted to the Main Library Scheduling Department at least three (3) weeks before the  meeting is held. Notification of approval will be made, in writing, to the person completing the application. Meetings cannot be scheduled more than six (6) months in advance for groups.
4. Applications will be considered in order of receipt, with the understanding that Library sponsored or co-sponsored programs have priority over non-Library programs. The Atlantic City Free Public Library reserves the right to cancel advance registrations by notifying the individual applying for the use of the Meeting Room thirty (30) days in advance of the scheduled meeting.
5. Organizations or individuals shall not be permitted to charge an admission fee, solicit donations or sell any product, service or item at any meeting or program held in the Library.
6. All meetings, with the exception of literacy tutoring, shall be open to the public and may be listed in the Library's Calendar of Events.
7. All meetings must be held during regular Library hours.
8. Neither the name nor the address of the Atlantic City Free Public Library may be used as the official address or headquarters for an organization.
9. Smoking and the use of alcoholic beverages is not permitted. Light refreshments may be served if approved by the Library Director.
10. Library employees are not available to operate equipment, assist in the program or set up for the meeting.
11. The City of Atlantic City, the Board of Trustees and Staff of the Atlantic City Free Public Library are not responsible for accidents, injury or loss of property while using the Meeting Room.
12. An authorized representative(s) of the applicant shall sign each application and shall:
    • Be responsible for the care and use of Library property.
    • Be in attendance at all times during occupancy of the building.
    • Insure that the premises are vacated promptly and at the time specified on the application.
    • Be responsible for leaving the facility in the same condition as prior to its use.
    • Assume liability for payment of any fees due to the Library.
    • Be responsible for all damage to Library property which results from the use of the facilities. Damage to Library property will be charged to the sponsoring individual.
13. Where the Meeting Room is used by minors, the application must be completed by an adult who must be present and take responibility for the proper conduct of the meeting, for any fees incurred and any damage which might result.
14. The Board of Trustees and the Library Director reserve the right to deny permission to use the Meeting Room to any group that is disorderly, violates regulations, or does not meet the Library's service goals.
15. There is a charge of $5.00 to serve refreshments. Each group must provide its own food, food preparation, equipment, utensils, paper goods, etc. and be responsible for cleaning up after the meeting.
16. The following non-refundable Meeting Room Use Fees are in effect beginning January 1, 2000 and are payable at the time application is made to use the Meeting Room:
    NONPROFIT ORGANIZATIONS MUST SUBMIT PROOF OF NONPROFIT STATUS WITH APPLICATION.

Nonprofit Organization	3 Hours	$5.00
	7 Hours	$10.00
For Profit Organization	3 Hours	$50.00
	7 Hours	$100.00